Contract Management in Construction
Billing as per CMB Format with Site Measurement – MCS Services
Accurate and transparent billing is crucial for the successful execution of construction projects. At MCS, we specialize in Billing as per CMB (Computerized Measurement Book) format, ensuring compliance with CPWD Specifications and IS Codes for precise site measurements.
Our team meticulously records measurements from the site, following CPWD guidelines and IS codes, ensuring that all work done is accounted for with clarity and accuracy. We provide detailed measurement books, work abstracts, and progressive billing reports, enabling contractors to manage payments, control costs, and avoid disputes.
Why Choose Us
✔ Site Measurement & Verification – Conducted as per CPWD and IS Code standards to ensure accuracy.
✔ CMB Format Billing – Preparing running account (RA) bills, final bills, and detailed measurement records for approval.
✔ Item Rate & BOQ Validation – Ensuring alignment with contract terms, schedules, and approved drawings.
✔ Identification of Extra Items – Detecting additional work beyond the BOQ during execution and ensuring proper documentation and approval.
✔ Dispute Resolution Support – Addressing discrepancies between contractors and clients through verified documentation.
✔ Optimized Cost Control – Assisting in budget tracking and financial planning for ongoing projects.
Billing as per E-Nirmit ERP CPWD format.
Billing as per E-Nirmit ERP CPWD Format
E-Nirmit ERP is an integrated Enterprise Resource Planning (ERP) system developed by CPWD (Central Public Works Department) to streamline project management, billing, and financial transactions. The platform ensures transparency, accuracy, and compliance with CPWD regulations for all billing related activities.
Key Features of E-Nirmit ERP Billing:
- Standardized Billing Format: Ensures uniformity and compliance with CPWD billing guidelines.
- Automated Calculations: Reduces manual errors by integrating quantity measurements, rate analysis, and deductions.
- Work Progress Monitoring: Tracks project milestones and generates bills accordingly.
- Secure Digital Transactions: Facilitates seamless online submissions, approvals, and payments.
GST & Other Compliance: Incorporates necessary deductions, taxes, and statutory obligations as per government norms.
Billing Process in E-Nirmit ERP:
- Entry of Work Details – Contractor’s input work executed as per BOQ.
- Measurement & Verification – Engineers verify and certify the bill.
- Approval & Processing – Bills are reviewed, approved, and forwarded for payment.
- Payment Disbursement – Funds are released digitally through integrated financial systems.
By adopting E-Nirmit ERP, CPWD ensures transparency, efficiency, and timely payments in public construction projects, benefiting contractors and stakeholders alike.
Preparation and submission of analysis of rate for Extra Items & Deviation in Agreement Items.
In construction projects, extra items and deviation in agreement items often arise due to design modifications, unforeseen site conditions, or client requests. Proper analysis and documentation of these items are crucial to ensure fair billing, cost recovery, and project transparency. At MCS, we specialize in the preparation and submission of analysis of rate for extra item and deviation in agreement items, ensuring compliance with CPWD specifications and contract agreements.
Our Process:
✔ Identification & Verification – Thorough site inspections to identify additional or deviated work beyond the BOQ (Bill of Quantities).
✔ Rate Analysis & Justification – Detailed cost evaluation based on market rates, contract provisions, and CPWD norms.
✔ Documentation & Approval – Preparation of structured reports, supporting drawings, and necessary approvals for submission.
✔ Client-Contractor Coordination – Facilitating clear communication between stakeholders to ensure smooth acceptance of claims.
✔ Regulatory Compliance – Ensuring adherence to contractual terms, CPWD standards, and IS codes for dispute-free execution.
With MCS’s expertise, contractors can efficiently document and recover costs associated with extra item and deviation in agreement items, minimizing financial risks. Contact us today to streamline your construction billing and approval process with our professional services!
Exploring unseen/Non-Scheduled Extra items, not generally known to contractors.
Exploring Unseen/Non-Scheduled Extra Items – MCS Services
In construction projects, unseen or non-scheduled extra items often go unnoticed, leading to potential financial losses for contractors. These items may not be included in the original Bill of Quantities (BOQ) or schedule of rates (SOR) but are essential for project execution. MCS specializes in identifying, analyzing, and documenting
such extra items, ensuring that contractors receive proper compensation for all additional work done.
Our Service Offerings:
✔ Identifying Hidden Extra Items – Conducting a thorough review of project specifications, drawings, and site conditions to detect non-schedule items that are often overlooked.
✔ Rate Justification & Cost Analysis – Preparing detailed cost analysis based on market rates, CPWD norms, and contract provisions to validate claims.
✔ Proper Documentation & Submission – Preparing structured reports with supporting evidence to facilitate approval from clients or project authorities.
✔ Minimizing Financial Losses – Ensuring contractors get compensated for all extra work, reducing risks of revenue leakage.
✔ Ensuring Compliance with CPWD & IS Codes – Aligning all extra item claims with contract terms and government standards.
With MCS’s expertise, contractors can maximize cost recovery, improve financial control, and avoid disputes over non-scheduled items. Contact us today to safeguard your project revenues!
Correspondence in compliance of the contract.
Contractual Correspondence Compliance – MCS Services
Effective and legally compliant correspondence is essential for smooth project execution and dispute avoidance in construction contracts. At MCS, we specialize in drafting, managing, and maintaining contractual correspondence in strict compliance with contractual terms, CPWD specifications, and industry standards. Our services ensure that all communications between stakeholders are clear, well-documented, and aligned with contractual obligations.
Our Service Offerings:
✔ Drafting & Reviewing Correspondence – Preparing professional letters, notices, claims, and reports that comply with contract terms.
✔ Contract Compliance Verification – Ensuring all communications align with contractual clauses, preventing future disputes.
✔ Delay & Variation Notifications – Timely reporting of project delays, scope changes, and extra work to protect contractor rights.
✔ Client-Contractor Communication Management – Structuring responses to RFIs, contractual claims, and clarifications.
✔ Legal Documentation Support – Maintaining records for arbitration, claims, and dispute resolution processes.
With MCS’s expertise, contractors can confidently navigate complex contractual obligations, mitigate risks, and safeguard project interests. Our structured approach to correspondence enhances transparency, reduces legal liabilities, and ensures compliance. Contact us today for professional support in contract correspondence management!
Managing Relationships and Mitigating Risks
Effective Contract Management is crucial, as well-structured contracts often prevent disputes and claims, ensuring smooth project execution. Construction Contracts outline not only the parties’ obligations but also define terms, costs, and timelines for completion. A carefully crafted contract that fairly allocates responsibilities, is consistently administered and monitored, serves as a preventive measure against claims and aids in resolving issues amicably if they arise.
Despite its significance, Contract Management is frequently overlooked until discrepancies surface, potentially leading to disputes and financial setbacks for stakeholders. At MCS, our contract specialists play an essential role in managing and executing contracts.
Contract Management at MCS:
- Reviewing and continuously monitoring contracts to ensure flawless execution within the project’s scope, while tracking deviations
- Assessing site conditions to detect any variations and documenting them
- Identifying and recording scope changes, quantity adjustments, engineering drawings, or approvals that may cause delays, resulting in construction claims
- Monitoring any neglect, delay, or suspension of work by the owner, which may lead to claims
- Ensuring the client’s full compliance to prevent unnecessary delays
- Tracking any delays or losses resulting from Force Majeure events
- Conducting regular audits and ensuring on-time contract compliance
- Identifying contractual risks and implementing strategies to minimize them
- Documenting evidence and reviewing all claim-related communication to strengthen your claims
- Reviewing records and documentation to challenge counterclaims or penalties imposed by the employer/owner
- Storing critical documents in a secure and searchable digital contract repository at MCS for easy access.
At MCS, we recognize that Contract Management is centered around minimizing risks and fostering strong relationships. This involves meticulous documentation, consistent communication with all parties, thorough research and analysis for risk assessment, and the expertise of qualified professionals to oversee future needs. We balance costs, prevent delays, and ensure the financial stability of contracts for all parties involved. By managing daily contractual obligations, we keep a watchful eye on potential claims. Any deviation, delay, or variance that could result in financial loss for our clients is promptly addressed, and claims are prepared accordingly. Our goal is to handle all the paperwork, bridge the gap between delays and claims, and help our clients execute their contracts with financial stability and profitability.
Contact us at MCS to review and assess your contracts, close gaps, and identify claims to secure successful settlement awards