Document Management in construction
Accurate documentation and systematic document management are the backbone of any construction project, providing reliable supporting evidence for claims or defenses. The party filing a claim is responsible for backing it up with thorough documentation. Proper and complete documentation is crucial in both filing and defending claims.
Documents play a vital role in construction projects, including contract agreements, compliance records, engineering drawings, banking documents, purchase invoices, insurance papers, and more. Proper document management can significantly reduce costs and prevent unnecessary duplication expenses for the company
Why Choose Us
- Centralized Document Organization: We digitize, store, and catalog all your documents in one secure location, ensuring quick and hassle-free access whenever needed.
- Streamlined Correspondence: We handle routine correspondences, eliminating the stress of managing client communication and ensuring seamless workflows.
- Error-Free Processes: Every document and correspondence is carefully reviewed and vetted by our experts, minimizing errors and enhancing professionalism.
- Time-Saving Solutions: By taking over document and correspondence management, we free up your time to focus on core business activities.
Challenges in Documentation
Ease of Accessibility
Finding the right document at the right time can be a significant challenge and is often time-consuming. Many claims fail due to a lack of sufficient documented proof, even when the documents exist somewhere, but cannot be accessed or located when needed.
Modifications of Documents at the Site
Since much of the work occurs on-site, various modifications are made during the process. It is essential to document these changes, as every variance may lead to a claim that requires original correspondence and supporting documentation.
Version Management
With the numerous variables and changes in the construction sector, modifications to project plans and documents are inevitable. However, it is crucial to document each version thoroughly to support any future claims.
Locational Hindrances
Documents often originate from multiple offices in different locations. Inconsistent approaches to document storage result in documents being scattered across sites, remote offices, and headquarters. Tracking and retrieving them at the right time becomes a challenging task.